We are looking for someone who is organized and detail oriented. Under the supervision of the office administrator, the office clerk’s tasks ultimately aid the work of the office administrator as well as the Pastor, Assistant Pastor and Facilities Operations Coordinator.
The successful candidate will be responsible for a variety of administrative tasks, including filing, data entry, answering phones, and responding to inquiries both internally (members of the congregation) and externally (businesses and the general public). The ideal candidate will have excellent organizational skills, be able to multitask and prioritize effectively, and have strong communication skills. The ability to work independently and take initiative while also being able to take direction is a must.
Salary Range: $16/hour
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General Duties
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Receptionist
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Greet visitors/members
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Answer telephone, take messages and make necessary contacts
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Receive deliveries and notify contact person
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Maintain the accuracy of the Church Calendar
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Clerical
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Type letters, announcements, memos and reports as directed by the Office Manager
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File, collate and duplicate material
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Operate copy machine, scanner, computer and other office equipment Print Givers' Envelopes
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Enter new member data, update and maintain CDMA data base
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Enter room reservations into CDM+ and post weekly calendar of events on Board.
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Notify requestors of conflicts or issues with room requests
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Prepare the Church Bulletin as a finished product for Sunday Worship
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Print address labels and mail bulletin to the sick and shut-in and college students
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In the absence of Office Manger, Records minutes of each business meeting and/or special call meetings. Transcribe and produce copies for upcoming business meetings along with agenda for each meeting. Recommendations for respective agendas will be provided by the Office Manager
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During scheduled work hours, reads Shiloh Baptist Church resolutions and out of town church resolutions at funerals for families of deceased Shiloh Church members. Ensure the Pastor and Office Manager signature is affixed to the resolution, that a copy is place in file and that the bereaved family receives the original Resolution. Preparation of resolutions will be accomplished the Office Manager and presented to the Church Clerk for presentation.
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Post a schedule for use of gym
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Miscellaneous
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Responsible for mail distribution
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Post items on the bulletin board in the vestibule
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Assist members in whatever way necessary
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Posting of signage for directions throughout the building
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Secure schedule of events Directory Maintain building access codes and software
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Assign and delete access codes as instructed by Office Manager Open necessary rooms and other areas based on working schedule
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Open and close building—turn alarm off and on based on working schedule
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Have available the list of vendors prepared by the Facility Manager for both janitorial and maintenance areas
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